[GPCA-SGA-Votes] Standing General Assembly (SGA) Email Lists - IT Committee Protocols

[Genevieve Marcus]

Thank you, Eric, but unless I am missing something, nowhere does this
Article discuss training for new Moderators as
suggested eloquently by Laura Wells.  It recommends (4-5.8(b)) but does not
require training in dealing with list posters, but
nothing about training Moderators.

Perhaps Laura's list should be added to 4-5.8.

Genevieve Marcus
Los Angeles

On Mon, Feb 5, 2018 at 12:55 AM, Eric Brooks <brookse32 at hotmail.com> wrote:

>
>
> *Standing General Assembly (SGA) Email Lists - IT Committee Protocols *(Note:
> These are a bit long and wonky but will show you how the SGA list admins
> moderate the email list. You can find the full IT email protocols for all
> groups at: http://www.cagreens.org/it-protocol#email-lists )
>
> * Section 4-5 Standing General Assembly (SGA) Email Lists (added October
> 2016)*
>
> *4-5.1* The GPCA General Assembly and IT committee, under direction of
> the Coordinating Committee, establish the email list for the Standing
> General Assembly (SGA) for the purposes described herein. Subscription
> automatically implies acceptance of the GPCA Email Rules of Decorum, and
> the procedures described in this Article.
>
> *4-5.2* List membership is limited to:
>
> *4-5.2(a)* Delegates appointed by County Councils to the SGA;
>
> *4-5.2(b)* Voting page and list administrators; and,
>
> *4-5.2(c)* SGA list moderators as defined in 4-5.8.
>
> *4-5.3* The membership list of all GPCA email lists shall be available
> for review by all subscribers. Anonymous subscriptions are not permitted.
>
> *4-5.4* The purpose of the SGA Email list is to facilitate communication
> for the purposes of SGA decision-making.
>
> *4-5.5* Posting to the SGA Email list shall be limited to messages
> relating to:
>
> *4-5.5(a)* decision-making items before the SGA as provided for in GPCA
> Bylaws, Rules and Procedures and Fiscal Policy, including proposals,
> elections, platform amendments, and positions on State propositions; and
>
> *4-5.5(b)* making good faith efforts to state clarifying questions and
> concerns, and to bring forward relevant information, during the discussion
> period for SGA decision-making.
>
> *4-5.6* Delegates are considered the primary persons to post to the SGA
> Email list. Posting privileges are limited to Delegates and SGA List
> moderators.
>
> Section 4-5.7 Posting and formatting Guidelines
>
> *4-5.7 (a)* All posts shall be signed at the bottom of every message with
> the first and last name of the author, and their county;
>
> *4-5.7 (b)* Subject lines should accurately describe or reference the
> topic of the post. When quoting other messages, the person quoted should be
> properly cited, and extraneous text (including headers, footers, irrelevant
> text to the section being responded to) should be deleted. Short,
> non-substantive replies and one-on-one discussion belong off-list.
> Delegates are strongly encouraged to post responses to the original
> discussion thread for that decision-making item, rather than changing the
> title and starting separate and parallel discussions that bifurcate the
> discussion;
>
> *4-5.7 (c)* Forwarding private messages without the expressed written
> permission of the author is prohibited;
>
> *4-5.7 (d*) Copyrighted material (newspaper articles, website content,
> etc.) and other items forwarded should be accompanied by, where applicable,
> a source URL, the name(s) of the author(s), and the originating source (if
> a publication);
>
> *4-5.7 (e)* SGA list members retain their personal copyright for their
> original messages, but through use of these lists grant other members the
> right to publicly quote portions of their message in any medium, and the
> right to forward messages in their entirety to others so long as the
> author's name and web address is cited or linked; and
>
> *4-5.7 (f)* SGA list members shall familiarize themselves with the GPCA
> Rules of Decorum and act in accordance with the GPCA Email Rules of Decorum.
>
> *Section 4-5.8. SGA List Moderators*
>
> *4-5.8 (a)* The Coordinating Committee shall nominate a minimum of five
> individuals (with gender balance), subject to  3/5 approval by the
> Coordinating Committee using ranked choice voting in accordance with
> 7-2.4(a) of the GPCA bylaws, with the three highest ranked serving as SGA
> list moderators to serve simultaneous two-year terms as SGA list
> moderators; and the next two ranked individuals to serve as Alternate SGA
> moderators for the same term. Terms shall run from September 1 to August
> 31 in even-numbered years. (For 2016 only, the CC will vote to approve the
> SGA list moderators and alternates at the next monthly meeting of the
> Coordinating Committee after adoption of this provision.)
>
> *4-5.8 (b)* All nominees must be Green Party members and be recommended
> to the Coordinating Committee by their county council to be eligible. It is
> recommended but not required that SGA moderators have training and/or
> experience in meeting facilitation and/or dispute resolution. A call for
> SGA Moderator applicants shall be sent to the GPCA Inform, GPCA Forum and
> SGA Votes Email lists by the IT Committee at the direction of the
> Coordinating Committee, within the first 15 days of July of each
> even-numbered year.  For 2016 only, the call for SGA Moderator applicants
> and alternates shall be sent within three (3) calendar days after adoption
> of this provision.)
>
> *4-5.8 (c)* In the event that an SGA Moderator or Alternate seat is not
> filled by rank choice vote, the Coordinating Committee shall conduct an
> on-line vote to fill the seat(s).
>
> *4-5.8 (d)* In the event of an SGA Moderator mid-term vacancy, an
> Alternate of the same gender, if possible, shall fill the vacancy for the
> remainder of the term. If both alternates are the same gender, the
> Coordinating Committee shall select one at either their next regular
> meeting or with an online vote.  The Coordinating Committee shall [conduct
> an on-line vote/re-nominate] to fill the Alternate seat(s) in a
> gender-balanced manner.
>
> *4-5.8 (e)* SGA list moderators may be recalled by a 2/3 vote of the
> SGA.  The vote will be placed in the SGA voting queue with expedited
> process with a two week discussion and one week voting period upon request
> to the Coordinating Committee by three different SGA delegates from three
> different counties.
>
> 4-5.8 (f) The threshold for SGA list Moderator decision-making shall be
> 2/3 and no fewer than two moderators in agreement for Compliance
> Advisories, Notices of Violations, Moderation of Posts, and Read-Only
> Status as described in this Article. If a moderator is not available an
> Alternate Moderator may participate in the decision making in their place.
> Quorum for all decisions shall be two.
>
> *Section 4-6 SGA Email List Moderator Compliance and Enforcement*
>
> *4-6.1* SGA moderators shall carry out their responsibilities in an
> informative, pro-active manner to promote general compliance with the
> posting guidelines and Email Rules of Decorum; and shall post periodic
> reminders of these to each list, citing the relevant text.
>
> *4-6.2* SGA moderators shall pro-actively take special notice of,
> document and respond to examples of egregious and/or multiple violations of
> the Posting Guidelines and Email Rules of Decorum.
>
> *4-6.3* Other list members may file complaints about non-compliance
> privately in writing directly to the SGA moderators, but shall not post
> them to the lists established in this Article. Complaints shall quote the
> post(s) of concern and the relevant Posting Guideline(s) and/or Email Rules
> of Decorum.
>
> *4-6.4* In response to examples of egregious and/or multiple violations
> of the Posting guidelines and Email Rules of Decorum, based upon their own
> initiative or in response to complaints filed by list members, SGA
> moderators may send Compliance Advisories to individuals, with a copy to
> the county they represent. SGA moderators shall respond to complaints in a
> uniform fashion. Such advisories shall quote the post(s) of concern and the
> relevant Posting Guidelines and/or Email Rules of Decorum; and suggest ways
> of compliance. Compliance Advisories shall also cite the steps described in
> this Article if non-compliance continues.
>
> *4-6.5* If two Compliance Advisories are issued within 120 days, upon
> further non-compliance within 120 days of the second such Compliance
> Advisory, the SGA moderators may send a Notice of Violation to the
> individual, with a copy to the county they represent, quoting the post(s)
> of concern and the relevant Posting Guideline(s) and/or Email Rules of
> Decorum being violated. Concurrently, the SGA moderators may place the
> participant upon moderation for up to forty-five days.
>
> *4-6.6* The county represented by the participant shall be notified
> immediately of the participant's moderation status, and may appeal it in
> writing to the Steering Committee, as may the participant, during which
> time the participate will remain on moderation. Requests for appeal must be
> submitted to the Coordinating Committee according to the same timeline as
> for proposals under GPCA Rules and Procedures Article VI. Upon a timely
> submission of the appeal, the Coordinating Committee shall consider the
> appeal at its next regularly scheduled meeting, and may overturn the
> decision of the SGA moderators by a two-thirds vote. This appeals process
> applies to all determinations of moderation status, as well as to
> determinations of read-only status.
>
> *4-6.7* Under moderation, the SGA moderators shall review all submissions
> from the participant and may withhold any post(s) they find are not in
> compliance with the Posting Guidelines and Email Rules of Decorum. The SGA
> moderators shall cite the relevant text in the Posting Guidelines and Email
> Rules of Decorum to the participant, explaining any posts moderated. Such
> review shall be done in a prompt manner to ensure that compliant posts are
> not detained unreasonably.
>
> *4-6.8* After the maximum of forty-five-day period of moderation, there
> shall be a probation period of 90 days, during which upon issuance of an
> additional Notice of Violation, the SGA moderators may place the
> participant under moderation again for up to 90 days.
>
> *4-6.9* After the maximum of ninety-day period of moderation, there shall
> be a probation period of 180 days, during which upon issuance of an
> additional Notice of Violation, the SGA moderators may place the
> participant under read-only status for up to 90 days.
>
> *4.6.10* If a list administrator feels that immediate action must be
> taken to halt the posts of a list member who is being extremely abusive or
> disruptive, that list moderator may unilaterally place the list member on
> temporary moderation, which shall not last more than three days, during
> which time the list administrator must seek the concurrence of one or more
> other list administrators in order to place the list member on longer term
> moderation, or in order to take other corrective action.
>
> *4-6.11* SGA moderators shall maintain an electronic archive of all
> complaints filed, all advisories and notices of violations sent and all
> subsequent communications with the recipient. The SGA moderators shall post
> quarterly reports to the SGA Email list detailing their activities, and
> include the number of advisories, and notices of violations.  Upon request
> by one or more SGA list members, SGA moderators must provide references to
> the records of advisories and notices of violations sent to particular
> individuals for violating list procedures.
>
> ###
>
>
>
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>
>


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