[GPCA-SGA-Votes] PROPOSED AMENDMENT: Discuss *ID 157*: Bylaws Amendment: Clarify Notice Requirements and Reset Quorum at a Minimum of 50% For Standing Committees’ Voting Membership

[1]

It's the 21st Century and we're now using Zoom.us (a sort of GotoMeeting
video roundtable platform) that is speeding up our processes -
tremendously. Do we have to go back to a landline or the 80's?

James Young
SGA O.C.

On Wed, Mar 21, 2018 at 3:26 PM, Adam Siegel <apsiegel at gmail.com> wrote:

> Hello fellow SGA delegates,
>
> The Yolo and Butte County Councils have accepted this friendly amendment
> to amend the GPCA Bylaws so that the GPCA Spokespersons be voting members
> of the Media Committee, and would like the language of this proposal (157)
> amended to include the following change to Article 9 of the GCPCA Bylaws:
>
> That GPCA Bylaw Article 9 be amended as follows:
>
> That Article 9-3 be amended from its current text:
>
> Section 9-3 Meetings
>
> 9-3.1 Committees shall meet during GPCA state meetings, on teleconferences
> and otherwise as necessary to achieve the objectives outlined in its work
> plan. Meetings must be called with a minimum of two weeks notice to
> committee members.
>
> 9-3.2 The decision-making process for committees shall follow that
> described for the General Assembly in 7-5.5. Quorum is a majority of the
> committee's voting membership.
>
>
> To read as follows:
>
> Section 9-3 Meetings
>
> 9-3.1 Committees shall meet during GPCA state meetings, on teleconferences
> and otherwise as necessary to achieve the objectives outlined in their work
> plans. Meetings outside any regular meeting schedule shall be called with a
> minimum of two weeks notice to committee members.
>
> 9-3.2 The decision-making process for committees shall follow that
> described for the General Assembly in 7-5.5. Quorum shall be at least 50%
> of the committee's voting membership.​
>
>
> That Article 9-11.2 be amended from its current text:
>
> 9-11.2 Membership
>
> The Media Committee shall consist of eight voting members, appointed by
> the Coordinating Committee to serve staggered two year terms, including a
> Coordinating Committee Liaison, who shall serve as one of two Media
> Committee co-coordinators. The other Media Committee co-coordinator shall
> be elected by the Media Committee itself. In addition, GPCA spokespersons
> shall be ex-officio non-voting members, who may participate in the
> deliberations of the committee, but not vote. Eligible appointees to the
> Media Committee must have attended at least one in-person General Assembly
> within the last five or be a Standing Green Delegate, demonstrate a working
> knowledge of the Bylaws and Rules and Procedures and apply to the
> Coordinating Committee for appointment.
>
>
> To read as follows:
>
> 9-11.2 Membership
>
> The Media Committee shall consist of eight voting members, appointed by
> the Coordinating Committee to serve staggered two year terms, including a
> Coordinating Committee Liaison, who shall serve as one of two Media
> Committee co-coordinators. The other Media Committee co-coordinator shall
> be elected by the Media Committee itself. In addition, GPCA spokespersons
> shall be ex-officio voting members. Eligible appointees to the Media
> Committee must have attended at least one in-person General Assembly within
> the last five or be a Standing Green Delegate, demonstrate a working
> knowledge of the Bylaws and Rules and Procedures and apply to the
> Coordinating Committee for appointment.
>
> Adam
> Yolo
>
>
>
>
>
>
>
> On Wed, Feb 21, 2018 at 6:52 PM, Eric Brooks <brookse32 at hotmail.com>
> wrote:
>
>> Proposed Amendment to Item 157 – Resetting Quorum and Noticing for
>> Committees.
>>
>> Hi all, and to the proposers of Item 157,
>>
>> I have a proposed amendment to solve a particular technical problem we
>> have specifically for the Media Committee.
>>
>> Currently the Bylaws state that our two GPCA spokespersons can be ex
>> officio members of the Media Committee, but cannot count toward quorum and
>> vote on the committee. This has effectively made it impossible for the
>> Media Committee to reach quorum.
>>
>> Since the Media Committee has been active, and as long as I have been on
>> it, it has always made decisions by full consensus – and two votes out of a
>> quorum of four does not allow the spokespersons to carry any potential vote
>> by themselves. And regardless the GA/SGA can always override any committee
>> if it ever does make mistakes or show any bias.
>>
>> So I am asking the proposers to amend this proposal to:
>>
>> Make the two Green Party spokespersons voting members of the Media
>> Committee.
>>
>> thanks
>>
>>
>>
>> Eric Brooks
>> SF, CA
>> Media Committee
>>
>>
>>
>> *From:* gpca-votes [mailto:gpca-votes-bounces at sfgreens.org] *On Behalf
>> Of *GPCA Votes
>> *Sent:* Thursday, February 15, 2018 12:45 PM
>> *To:* gpca-votes at sfgreens.org
>> *Subject:* [GPCA-SGA-Votes] Discuss ID 157: Bylaws Amendment: Clarify
>> Notice Requirements and Reset Quorum at a Minimum of 50% For Standing
>> Committees’ Voting Membership
>>
>>
>>
>> *Please send your discussion comments to gpca-votes at sfgreens.org
>> <gpca-votes at sfgreens.org>*
>>
>>
>>
>> Discussion has begun for the following GPCA SGA ranked choice vote:
>>
>>
>>
>> Ranked Choice Vote ID #157
>>
>> Ranked Choice Vote *Bylaws Amendment: Clarify Notice Requirements and
>> Reset Quorum at a Minimum of 50% For Standing Committees’ Voting Membership*
>>
>> Ranked Choice Vote Administrators: Victoria Ashley, Brian Good, Laura
>> Wells, Eric Brooks, Mike Goldbeck
>>
>> Discussion  02/12/2018 - 03/25/2018
>>
>> Voting  03/26/2018 - 04/01/2018
>>
>> Voting ends at Midnight Pacific Time
>>
>>
>>
>> *Background*
>>
>>
>>
>> This proposal has been brought forth because in recent years a number of
>> standing committees of the Green Party of California (GPCA) have been
>> unable to conduct any business for lengthy periods of time due to failure
>> to reach quorum.  This state of affairs has often impeded the GPCA
>> Coordinating Committee (CC) from fulfilling its own responsibilities per
>> GPCA Bylaw 8-1.7 (“Request and receive reports from Committees and Working
>> Groups, refer matters to them, and monitor and assist their work”).  GPCA
>> standing committees are capped, for gender balance, at an even number of
>> members, and currently establish quorum at a majority of voting members.
>> This proposed amendment would establish the minimum quorum at least 50% of
>> standing committees’ voting membership.
>>
>>
>>
>> This proposal would also clarify an ambiguity in notice requirements for
>> calling meetings.  The language of GPCA Bylaw 9-3.1 is silent regarding
>> notice requirements for standing committees that establish regular meeting
>> schedules.  In practice, most if not all standing committees establish
>> regular meeting schedules for their work year.  The proposed language would
>> make explicit that two weeks’ notice is required for meetings that fall
>> outside a standing committee’s regular meeting schedule, should one be set.
>>
>>
>>
>> *Proposal*
>>
>>
>>
>> That GPCA Bylaw Article 9-3 be amended as follows:
>>
>>
>>
>> That Article 9-3 be amended from its current text:
>>
>>
>>
>> Section 9-3 Meetings
>>
>>
>>
>> 9-3.1 Committees shall meet during GPCA state meetings, on
>> teleconferences and otherwise as necessary to achieve the objectives
>> outlined in its work plan. Meetings must be called with a minimum of two
>> weeks notice to committee members.
>>
>>
>>
>> 9-3.2 The decision-making process for committees shall follow that
>> described for the General Assembly in 7-5.5. Quorum is a majority of the
>> committee's voting membership.
>>
>>
>>
>> To read as follows:
>>
>>
>>
>> Section 9-3 Meetings
>>
>>
>>
>> 9-3.1 Committees shall meet during GPCA state meetings, on
>> teleconferences and otherwise as necessary to achieve the objectives
>> outlined in their work plans. Meetings outside any regular meeting schedule
>> shall be called with a minimum of two weeks notice to committee members.
>>
>>
>>
>> 9-3.2 The decision-making process for committees shall follow that
>> described for the General Assembly in 7-5.5. Quorum shall be at least 50%
>> of the committee's voting membership.​
>>
>>
>>
>> Sponsors: The proposed amendment has been endorsed and sponsored by the
>> Green Party of Butte County and the Green Party of Yolo County.
>>
>>
>>
>> Full details will be available at: http://www.sjcgreens.org/s
>> ga_vote_bylaw_interpretations
>>
>>
>>
>> *Please send your discussion comments to gpca-votes at sfgreens.org
>> <gpca-votes at sfgreens.org>*
>>
>> --
>> gpca-votes mailing list
>> gpca-votes at sfgreens.org
>> https://list.sfgreens.org/cgi-bin/mailman/listinfo/gpca-votes
>>
>>
>
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>
>
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