[GPCA-SGA-Votes] Discuss ID 157: Bylaws Amendment: Clarify Notice Requirements and Reset Quorum at a Minimum of 50% For Standing Committees’ Voting Membership

[james clark]

A quorum should be no less than 66.66% of voting members. Having a smaller
quorum leaves to much room for members to be excluded from important votes
and decisions.

On Feb 15, 2018 12:45 PM, "GPCA Votes" <gpca.votes at gmail.com> wrote:

> *Please send your discussion comments to gpca-votes at sfgreens.org
> <gpca-votes at sfgreens.org>*
>
> Discussion has begun for the following GPCA SGA ranked choice vote:
>
> Ranked Choice Vote ID #157
> Ranked Choice Vote *Bylaws Amendment: Clarify Notice Requirements and
> Reset Quorum at a Minimum of 50% For Standing Committees’ Voting Membership*
> Ranked Choice Vote Administrators: Victoria Ashley, Brian Good, Laura
> Wells, Eric Brooks, Mike Goldbeck
> Discussion  02/12/2018 - 03/25/2018
> Voting  03/26/2018 - 04/01/2018
> Voting ends at Midnight Pacific Time
>
> *Background*
>
> This proposal has been brought forth because in recent years a number of
> standing committees of the Green Party of California (GPCA) have been
> unable to conduct any business for lengthy periods of time due to failure
> to reach quorum.  This state of affairs has often impeded the GPCA
> Coordinating Committee (CC) from fulfilling its own responsibilities per
> GPCA Bylaw 8-1.7 (“Request and receive reports from Committees and Working
> Groups, refer matters to them, and monitor and assist their work”).  GPCA
> standing committees are capped, for gender balance, at an even number of
> members, and currently establish quorum at a majority of voting members.
> This proposed amendment would establish the minimum quorum at least 50% of
> standing committees’ voting membership.
>
> This proposal would also clarify an ambiguity in notice requirements for
> calling meetings.  The language of GPCA Bylaw 9-3.1 is silent regarding
> notice requirements for standing committees that establish regular meeting
> schedules.  In practice, most if not all standing committees establish
> regular meeting schedules for their work year.  The proposed language would
> make explicit that two weeks’ notice is required for meetings that fall
> outside a standing committee’s regular meeting schedule, should one be set.
>
> *Proposal*
>
> That GPCA Bylaw Article 9-3 be amended as follows:
>
> That Article 9-3 be amended from its current text:
>
> Section 9-3 Meetings
>
> 9-3.1 Committees shall meet during GPCA state meetings, on teleconferences
> and otherwise as necessary to achieve the objectives outlined in its work
> plan. Meetings must be called with a minimum of two weeks notice to
> committee members.
>
> 9-3.2 The decision-making process for committees shall follow that
> described for the General Assembly in 7-5.5. Quorum is a majority of the
> committee's voting membership.
>
> To read as follows:
>
> Section 9-3 Meetings
>
> 9-3.1 Committees shall meet during GPCA state meetings, on teleconferences
> and otherwise as necessary to achieve the objectives outlined in their work
> plans. Meetings outside any regular meeting schedule shall be called with a
> minimum of two weeks notice to committee members.
>
> 9-3.2 The decision-making process for committees shall follow that
> described for the General Assembly in 7-5.5. Quorum shall be at least 50%
> of the committee's voting membership.​
>
> Sponsors: The proposed amendment has been endorsed and sponsored by the
> Green Party of Butte County and the Green Party of Yolo County.
>
> Full details will be available at: http://www.sjcgreens.org/
> sga_vote_bylaw_interpretations
>
> *Please send your discussion comments to gpca-votes at sfgreens.org
> <gpca-votes at sfgreens.org>*
>
> --
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