[GPCA-SGA-Votes] Discuss ID 157: Bylaws Amendment: Clarify Notice Requirements and Reset Quorum at a Minimum of 50% For Standing Committees’ Voting Membership

[GPCA Votes]

*Please send your discussion comments to gpca-votes at sfgreens.org
<gpca-votes at sfgreens.org>*

Discussion has begun for the following GPCA SGA ranked choice vote:

Ranked Choice Vote ID #157
Ranked Choice Vote *Bylaws Amendment: Clarify Notice Requirements and Reset
Quorum at a Minimum of 50% For Standing Committees’ Voting Membership*
Ranked Choice Vote Administrators: Victoria Ashley, Brian Good, Laura
Wells, Eric Brooks, Mike Goldbeck
Discussion  02/12/2018 - 03/25/2018
Voting  03/26/2018 - 04/01/2018
Voting ends at Midnight Pacific Time

*Background*

This proposal has been brought forth because in recent years a number of
standing committees of the Green Party of California (GPCA) have been
unable to conduct any business for lengthy periods of time due to failure
to reach quorum.  This state of affairs has often impeded the GPCA
Coordinating Committee (CC) from fulfilling its own responsibilities per
GPCA Bylaw 8-1.7 (“Request and receive reports from Committees and Working
Groups, refer matters to them, and monitor and assist their work”).  GPCA
standing committees are capped, for gender balance, at an even number of
members, and currently establish quorum at a majority of voting members.
This proposed amendment would establish the minimum quorum at least 50% of
standing committees’ voting membership.

This proposal would also clarify an ambiguity in notice requirements for
calling meetings.  The language of GPCA Bylaw 9-3.1 is silent regarding
notice requirements for standing committees that establish regular meeting
schedules.  In practice, most if not all standing committees establish
regular meeting schedules for their work year.  The proposed language would
make explicit that two weeks’ notice is required for meetings that fall
outside a standing committee’s regular meeting schedule, should one be set.

*Proposal*

That GPCA Bylaw Article 9-3 be amended as follows:

That Article 9-3 be amended from its current text:

Section 9-3 Meetings

9-3.1 Committees shall meet during GPCA state meetings, on teleconferences
and otherwise as necessary to achieve the objectives outlined in its work
plan. Meetings must be called with a minimum of two weeks notice to
committee members.

9-3.2 The decision-making process for committees shall follow that
described for the General Assembly in 7-5.5. Quorum is a majority of the
committee's voting membership.

To read as follows:

Section 9-3 Meetings

9-3.1 Committees shall meet during GPCA state meetings, on teleconferences
and otherwise as necessary to achieve the objectives outlined in their work
plans. Meetings outside any regular meeting schedule shall be called with a
minimum of two weeks notice to committee members.

9-3.2 The decision-making process for committees shall follow that
described for the General Assembly in 7-5.5. Quorum shall be at least 50%
of the committee's voting membership.​

Sponsors: The proposed amendment has been endorsed and sponsored by the
Green Party of Butte County and the Green Party of Yolo County.

Full details will be available at:
http://www.sjcgreens.org/sga_vote_bylaw_interpretations

*Please send your discussion comments to gpca-votes at sfgreens.org
<gpca-votes at sfgreens.org>*
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.sfgreens.org/pipermail/gpca-votes/attachments/20180215/ab56f3b9/attachment.html>